How To Create A Dedicated Space In The Office For Video Conferencing

Here at Oaktree Interiors, we understand that the way we all work is changing. With more and more businesses switching to video conferencing applications such as Microsoft Teams for video calls and online meetings, we wanted to make sure our customers had the best possible experience. That’s why we recently transformed one of our office rooms in our Wokingham office to be fully integrated for use with Microsoft Teams and Zoom.

Some of the features we installed include sound-absorbing acoustic panels on one wall to help limit the sound travel outside of the room, unique timber slatting on the walls and ceiling, multi-zone LED lights, handmade wall boxes and vibrant artificial foliage to compliment the modern colour scheme.

In this blog post, we’ll show you how to create a Microsoft Teams-optimised workspace in your own office (or home) so you can make the most of your video calls and online meetings.

Creating A Room In The Office For Video Calls

1. Invest in good quality audio equipment: 

If you want to be able to hear and be heard during your video calls, you need to invest in good-quality audio equipment. A good headset is a must-have, but if you want to take things one step further, you can also invest in a microphone and speaker set-up that can easily connect to your computer or laptop.

2. Make sure you have enough light:

Lighting is important for two reasons; first of all, it ensures that other people can see you clearly on camera. But secondly, it also helps you to stay focused and alert during long video calls. If possible, set up your workspace near a window so you can benefit from natural light. If not, make sure you have a good quality desk lamp that illuminates your face well.

3. Minimise distractions as much as possible:

During a video call, it’s important to minimise distractions as much as possible so you can focus on the task at hand. While this is easily fixable if you’re working in a dedicated room in the office, minimising disruptions while working from home can be difficult. If you have young children, make sure they are being looked after by someone else during your call. If you live with flatmates or family members, let them know in advance when you’ll be working so they don’t disturb you during your call.

4. Invest in a comfortable chair:

You’re going to be spending a lot of time sitting down for video calls, so it’s important to invest in a comfortable chair that supports your back and posture. A good ergonomic chair will help to prevent pain and discomfort during long video calls, allowing you to focus on the conversation at hand rather than shifting around uncomfortably in your seat!

5. Add some personal touches to your space:

One of the benefits of working from home is that you can add personal touches to the workspace to make it feel homely. To increase comfort levels, this is something that we strongly advise you to consider encouraging, even in the office. Whether it’s photos of your loved ones, plugs for all your electronic devices or even just a nice new plant, adding personal touches will help you feel more relaxed and comfortable during video calls – which will reflect in your attitude and demeanour on camera!

Creating an optimised workspace for Microsoft Teams doesn’t have to be difficult – with just a few simple changes, you can transform any room in your house into a professional meeting space. By investing in good quality audio equipment, making sure there is enough light and minimising distractions as much as possible, you’ll be well on your way to success!

Create Your Ideal Office Environment With Oaktree Interiors:

Here at Oaktree Interiors, we are a vastly experienced workplace design and build company, having carried out hundreds of fit-out, refurbishment and relocation projects across the UK.

On our website, you’ll be able to find additional information on our services. Our case studies page contains many examples of the bespoke work we have carried out for our myriad of clients (presented in high-definition imagery and in-depth text).

If you would like to learn more about how to create a dedicated space for video calls in the office – why not get in touch with our team today? You can call us at 0345 21 86955 or you can send any email enquiries to and we’ll get in touch as soon as possible.

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